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Index to SAMs

A  B  C  D  E  F  G  H  I  J  L  M  N  O  P  Q  R  S  T  U  V  W  Y 

A  

Index Term SAM Policy Title
403(b) Plan 02.C.02 Supplemental Retirement Programs
457(b) Plan 02.C.02 Supplemental Retirement Programs
504, Section See also Accessibility
01.D.09 Student Academic Accommodations (Interim)
02.E.09 Reasonable Workplace Accommodations for Employees with Disabilities
Abandoned Property 03.E.03 Disposition of Abandoned and Unclaimed Financial and Personal Property
Abandonment, Job 02.A.40 Staff Attendance and Punctuality
Abroad, Learning/Study See International Programs
Abuse, Occupational 01.C.04 Reporting/Investigating Fraudulent Acts
02.A.29 Ethical Conduct of Employees 
Abuse, Sexual See also Sexual Misconduct
05.C.01 Campus Programs for Minors
Abuse, Substance 02.E.05 Employee Assistance Program
Academic Personnel Policies 06.A.09 Academic Personnel Policies
Academic Programs See also International Programs
06.A.01 Off-Campus Resident Credit Course Instruction
06.A.02 Communications with Coordinating Board
06.A.07 Procedures for the Operation of Centers and Institutes
Access to Personnel Records See Personnel Records
Accessibility 01.D.13 Electronic and Information Resources Accessibility
01.D.14 Title VI Non-Discrimination Compliance and Limited English Proficiency Policy
Accidental Death and Dismemberment Insurance 02.C.01 Employee Benefits Program
Accidents See also Safety
See also Vehicles
01.C.01 Risk Management
01.C.03 Reporting Work-Related Injuries and Illnesses
01.C.09 Tort Liability
Accommodations 01.D.07 Anti-Discrimination
01.D.09 Student Academic Accommodations (Interim)
01.D.16 Pregnant and Parenting Student and Employee Accommodations
02.E.09 Reasonable Workplace Accommodations for Employees with Disabilities
Accounting Records See Financial Records
Active Duty 02.D.04 Types of Employee Leave
06.B.01 Students Called to Active Duty
Administrative Leave 02.D.04 Types of Employee Leave
Administrative Policies 01.A.01 Creating and Maintaining System Policies
Adoption See Family and Medical Leave Act (FMLA)
See Parental Leave
Advancement 03.F.02 Endowment Management
08.A.01 Management and Development of University Advancement Activities
08.A.02 Private Support Organizations and Foundations
08.A.03 Gift Acceptance
08.A.04 Naming Opportunities
08.A.05 Gifts by System Employees Through Payroll Deductions
Affirmative Action 01.D.04 Affirmative Action Policy
Age Discrimination 01.D.05 Equal Opportunity and Non-Discrimination Statement
01.D.07 Anti-Discrimination 
Agency Funds 03.G.02 Agency Funds
Aircrafts, Unmanned 01.F.02 Unmanned Aircraft Systems (UAS)
Alcohol 02.A.04 Discipline and Dismissal of Regular Staff Employees
02.E.05 Employee Assistance Program
03.A.02 Entertainment Expenditures
03.A.25 Representation Allowance
Alternative Fuel 03.E.07 Fleet Management Plan
Alternative Work Arrangements See Accommodations
Alumni Organizations 08.A.02 Private Support Organizations and Foundations
Amateur Radio Operator Leave 02.D.04 Types of Employee Leave
American Red Cross Leave 02.D.04 Types of Employee Leave
Americans with Disabilities Act See also Accessibility
01.C.10 Return-to-Work Program for On-the-Job Injuries
01.D.09 Student Academic Accommodations (Interim)
02.E.09 Reasonable Workplace Accommodations for Employees with Disabilities
Animals 01.C.12 Animals on University Campuses
01.D.11 Emotional Support Animals
01.D.12 Service Animals
Annual Evaluations, Staff 02.A.11 Staff Performance Appraisals
Annual Leave 02.D.01 Vacation and Sick Leave
02.D.04 Types of Employee Leave
Annual Operating Budget 03.C.01 The Planning and Budgeting Process
Appeals Procedure 01.D.08 Sexual Misconduct
02.A.05 Employee Relations, Grievance, and Appeal
Applications 01.D.13 Electronic and Information Resources Accessibility
01.H.04 Mobile App Development and Implementation and/or Procurement
Appointments, Academic 06.A.09 Academic Personnel Policies
Appraisals 02.A.11 Staff Performance Appraisals
03.F.05 Sale, Lease, Purchase or Conveyance of Real Property
Asbestos 01.C.16 Asbestos-Containing Material
Athletics 05.B.01 Principles Guiding the Operation of Intercollegiate Athletics
Attendance 02.A.20 Hours of Work
02.A.40 Staff Attendance and Punctuality
Attorney General 01.D.01 Requests for Services from the Office of the General Counsel
01.D.02 Employment of Outside Legal Counsel
Attorneys 01.D.01 Requests for Services from the Office of the General Counsel
01.D.02 Employment of Outside Legal Counsel
Audits 04.A.01 Audits by External Auditors
04.A.02 Audits and the Internal Auditing Department (IAD)
Auto Allowance 02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits
Automobiles See Vehicles 
Auxiliary Space 01.B.06 Facilities Reservation and Rental
Awards, Prizes and Gifts 02.E.02 Perquisites
02.E.07 Staff Service Awards
03.D.06 Taxable Fringe Benefits

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B

Index Term SAM Policy Title
Background Checks 02.A.37 Background Checks for Employees
Bank Accounts 03.A.30 Establishment of Bank Accounts
03.F.07 Foreign Bank Accounts
03.G.06 Bank Account Reconciliation Procedures
Benefits See also Leave
02.A.29 Ethical Conduct of Employees
02.C.01 Employee Benefits Program
02.C.02 Supplemental Retirement Programs
02.C.05 Mandatory Retirement Programs
02.E.02 Perquisites
02.E.03 Holidays
02.E.05 Employee Assistance Program
03.D.06 Taxable Fringe Benefits
Bereavement Leave 02.D.04 Types of Employee Leave
Blood Donor Leave 02.D.04 Types of Employee Leave
Board Service 02.A.08 Outside Activities/Interests Disclosures
02.A.29 Ethical Conduct of Employees
Bonds 03.A.28 Tax-Exempt Bond Post-Issuance Compliance
Bone Marrow Donor Leave 02.D.04 Types of Employee Leave
Branding 01.D.03 Trademark Management
Breaks 02.A.20 Hours of Work
02.B.06 Authorized Categories of Non-Exempt Compensation
Breastfeeding 01.D.16 Pregnant and Parenting Student and Employee Accommodations
Bribery 01.C.04 Reporting/Investigating Fraudulent Acts
02.A.29 Ethical Conduct of Employees
Budgeting 03.C.01 The Planning and Budgeting Process
Buildings See also Facilities
01.B.03 Temporary Buildings
01.C.16 Asbestos-Containing Material
Business Administrators 03.A.31 Business Administration
Business Travel See Travel

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C

Index Term SAM Policy Title
Call-Out Time 02.B.06 Authorized Categories of Non-Exempt Compensation
Campus Police 01.F.01 Public Safety Standards
Campus Program for Minors 05.C.01 Campus Programs For Minors
Capital Assets 03.E.02 Property Management
Car Allowance 02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits
Cash Handling 03.A.07 Petty Cash Funds
03.F.04 Cash Handling
Catch-Up Provision 02.C.02 Supplemental Retirement Programs
Cell Phones See Communication Allowance
Centers, Academic 06.A.07 Procedures for the Operation of Centers and Institutes
Change Funds 03.F.04 Cash Handling
Charges See Fees
Checks 03.A.09 Manual Checks
03.D.04 Check Distribution
Children on Campus 01.C.07 Safety Administration
05.C.01 Campus Programs For Minors
Civil Rights Act of 1964 01.D.07 Anti-Discrimination
01.D.08 Sexual Misconduct
01.D.18 Diversity, Equity, and Inclusion Initiatives
Claims See also Legal Services
See also Workers' Compensation
01.C.01 Risk Management
01.C.02 Allocation of Insurance Premium and Claim Reimbursements
01.C.09 Tort Liability
01.C.11 Property Loss Claims
Classrooms 01.B.06 Facilities Reservation and Rental
Clery Act 01.F.01 Public Safety Standards
Clinics 06.A.12 Health Care Clinics Managed and Operated by University of Houston System or Its Universities
Club Membership 02.E.02 Perquisites
03.A.02 Entertainment Expenditures
03.D.06 Taxable Fringe Benefits
Code of Ethics 02.A.29 Ethical Conduct of Employees
College Program (College Release Time) 02.B.06 Authorized Categories of Non-Exempt Compensation
Communication Allowance 02.E.02 Perquisites
03.A.19 Monthly Cell Phone Allowance
03.D.06 Taxable Fringe Benefits
Compensation See also Payroll
See also Salary
02.B.01 Classification of Staff Jobs
02.B.10 Shift Differential 
02.A.29 Ethical Conduct of Employees
02.B.06 Authorized Categories of Non-Exempt Compensation
02.B.07 Fair Labor Standards Act
02.B.08 Hazardous Duty Pay
02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits
Compensatory Time 02.B.02 Overtime and Compensatory Time
02.B.07 Fair Labor Standards Act
Competitive Bidding 03.A.05 Contract Administration
03.B.01 Purchasing Guidelines
Compliance 01.C.04 Reporting/Investigating Fraudulent Acts
01.I.01 Institutional Compliance and Ethics Program
Computer Security See Information Resources
Confidential Information 01.D.06 Protection of Confidential Information
02.A.29 Ethical Conduct of Employees
07.A.08 Data Classification and Protection
Conflict of Commitment/Interest 01.C.04 Reporting/Investigating Fraudulent Acts
01.G.03 Financial Conflict of Interest in Research
02.A.08 Outside Activities/Interests Disclosures
02.A.29 Ethical Conduct of Employees
Consensual Relationship 01.D.10 Consensual Relationship Policy
Construction 01.B.05 Signature Authority for Construction Contracts
01.B.07 Facilities Acquisition, Construction, or Renovation
01.B.08 Project Management Fees
01.B.09 Capital Facilities Life Cycle Renewal
03.C.03 Repair and Construction Funds
Consulting 02.A.08 Outside Activities/Interests Disclosures
02.A.29 Ethical Conduct of Employees
Contract Administration 01.B.05 Signature Authority for Construction Contracts
01.D.01 Requests for Services from the Office of the General Counsel
01.D.02 Employment of Outside Legal Counsel
03.A.05 Contract Administration
Coordinating Board 06.A.02 Communications with Coordinating Board
Copyright 01.D.03 Trademark Management
07.A.04 Digital Millennium Copyright Act
Cost Centers 03.G.03 Financial System Verification of Cost Center Transactions
Counsel 01.D.01 Requests for Services from the Office of the General Counsel
01.D.02 Employment of Outside Legal Counsel
Counterfeit Transactions 03.F.04 Cash Handling
Credit 03.A.24 Extension of Credit by Universities
Credit Cards 03.A.04 University Credit Cards
03.A.06 Establishment, Maintenance, and Discontinuance of Credit Card Services
Criminal Activity 01.C.04 Reporting/Investigating Fraudulent Acts
01.D.08 Sexual Misconduct
01.F.01 Public Safety Standards
03.A.23 Court Ordered Restitution
Criminal History 02.A.37 Background Checks for Employees
Currency 03.A.07 Petty Cash Funds
03.F.04 Cash Handling

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D

Index Term SAM Policy Title
Data Management See also Information Resources
07.A.08 Data Classification and Protection
Dating, Consensual 01.D.10 Consensual Relationship Policy
Deferred Compensation See Retirement Programs
Deficit Balances 03.G.01 Year End Closeout Procedures for Deficit Balances
DEI Initiatives 01.D.18 Diversity, Equity, and Inclusion Initiatives
Delegated Authority 03.A.05 Contract Administration
Demotion 02.A.05 Employee Relations, Grievance, and Appeal
Dental Insurance 02.C.01 Employee Benefits Program
Development See Advancement
See Training
Devices See Information Resources
Direct Deposit 02.F.07 Direct Deposit of Salaries
Disability See also Accessibility
01.D.09 Student Academic Accommodations (Interim)
02.E.09 Reasonable Workplace Accommodations for Employees with Disabilities
Disability Insurance 02.C.01 Employee Benefits Program
Discipline 02.A.04 Discipline and Dismissal of Regular Staff Employees
Disclosures 01.G.03 Financial Conflict of Interest in Research
02.A.08 Outside Activities/Interests Disclosures
02.A.29 Ethical Conduct of Employees
Discrimination 01.D.05 Equal Opportunity and Non-Discrimination Statement
01.D.07 Anti-Discrimination
01.D.08 Sexual Misconduct
01.D.14 Title VI Non-Discrimination Compliance and Limited English Proficiency Policy
01.D.16 Pregnant and Parenting Student and Employee Accommodations
Dismissal 02.A.04 Discipline and Dismissal of Regular Staff Employees
02.A.25 Termination Clearance Guidelines
06.A.09 Academic Personnel Policies
Diversity, Equity, and Inclusion 01.D.18 Diversity, Equity, and Inclusion Initiatives
Donors See Advancement
Driver Records 01.C.13 Business Use of Vehicles
05.C.03 Student Travel
Drones 01.F.02 Unmanned Aircraft Systems (UAS)
Drugs 02.A.04 Discipline and Dismissal of Regular Staff Employees
02.E.05 Employee Assistance Program
Dual Employment 02.A.29 Ethical Conduct of Employees
02.A.34 Types of Staff Employment
Dues See Fees

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E

Index Term SAM Policy Title
E&G Space 01.B.06 Facilities Reservation and Rental
01.B.07 Facilities Acquisition, Construction, or Renovation
EAP 02.E.05 Employee Assistance Program
Education Amendments Act of 1972, Title IX 01.D.08 Sexual Misconduct
01.D.18 Diversity, Equity, and Inclusion Initiatives
Election Days 02.D.04 Types of Employee Leave
Email 02.A.29 Ethical Conduct of Employees
03.H.01 Records Retention
07.A.07 Use of Electronic Messaging Services by Employees
Embezzlement 01.C.04 Reporting/Investigating Fraudulent Acts
Emergency Leave 02.D.04 Types of Employee Leave
Emergency Medical Services Training Leave 02.D.04 Types of Employee Leave
Emergency Preparedness 01.F.04 Emergency Management and Continuity of Operations Planning
Emotional Support Animals 01.C.12 Animals on Campus
01.D.11 Emotional Support Animals
Employee 02.A.24 Employees and Independent Contractors
02.A.34 Types of Staff Employment
Employee, Non-Exempt 02.B.06 Authorized Categories of Non-Exempt Compensation
Employee Assistance Program 02.E.05 Employee Assistance Program
Employee Benefits See Benefits
Employee Discounts 02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits
Employee Gifts 02.A.29 Ethical Conduct of Employees
02.E.02 Perquisites
02.E.07 Staff Service Awards
03.D.06 Taxable Fringe Benefits
08.A.05 Gifts by System Employees Through Payroll Deductions
Employee Grievance 02.A.05 Employee Relations, Grievance, and Appeal
Employee Health Fitness Education 02.E.08 Employee Health Fitness and Education
Employee Records See Personnel Records
Employee Training Program See Training
Employee Tuition Reimbursement 02.A.41 Employee Training Program
Employment, Dual/Multiple 02.A.29 Ethical Conduct of Employees
Employment, Foreign Nationals 02.A.33 Employment of Foreign Nationals
Employment, Types of Staff 02.A.34 Types of Staff Employment
Endowments See also Advancement
03.F.02 Endowment Management
03.F.03 Distribution of Income from Selected Endowments
English Language Learner (ELL) 01.D.14 Title VI Non-Discrimination Compliance and Limited English Proficiency Policy
Entertainment Expenditures 03.A.02 Entertainment Expenditures
03.A.25 Representation Allowance
Environmental and Physical Safety See Safety
Equal Opportunity 01.D.04 Affirmative Action Policy
01.D.05 Equal Opportunity and Non-Discrimination Statement
Equipment See also Information Resources
03.E.02 Property Management 
Essential Personnel 02.A.20 Hours of Work
Ethics 01.I.01 Institutional Compliance and Ethics Program
02.A.29 Ethical Conduct of Employees
Evaluations 02.A.11 Staff Performance Appraisals
06.A.09 Academic Personnel Policies
Events 01.B.06 Facilities Reservation and Rental
Excess Contributions 02.C.02 Supplemental Retirement Programs
Exclusion Allowance 02.C.02 Supplemental Retirement Programs
Executive Appointments 02.A.35 Search Committees for Executive and Staff Positions
Executive Travel See Travel
Expenditure Restrictions 03.A.01 Expenditure and Use of all Funds Administered by the University of Houston System
03.A.02 Entertainment Expenditures
03.A.03 Business Travel
03.A.25 Representation Allowance
Expert Witness 02.D.04 Types of Employee Leave
02.D.07 Expert Witness Services
Export Controls 01.D.17 Export Controls
Expressive Activity 01.D.15 Freedom of Expression
Extended Sick Leave 02.D.01 Vacation and Sick Leave
02.D.04 Types of Employee Leave
Extension of Credit 03.A.24 Extension of Credit by Universities
External Auditor 04.A.01 Audits by External Auditors
External Consulting 02.A.08 Outside Activities/Interests Disclosures
02.A.29 Ethical Conduct of Employees

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F

Index Term SAM Policy Title
Facilities See also Buildings
01.B.06 Facilities Reservation and Rental
01.B.07 Facilities Acquisition, Construction, or Renovation
Faculty 06.A.09 Academic Personnel Policies
Fair Labor Standards Act See Overtime
Family and Medical Leave Act (FMLA) See also Leave Pools
See also Parental Leave
02.D.04 Types of Employee Leave
02.D.06 Family and Medical Leave
Family Educational Rights and Privacy Act (FERPA) 01.D.06 Protection of Confidential Information
Family Leave Pool 02.D.10 Family Leave Pool
Family Travel 02.E.02 Perquisites
03.A.21 Employee's Family Travel Expenses
03.D.06 Taxable Fringe Benefits
Fees 01.B.08  Project Management Fees
03.A.16 Professional License Fees
03.A.29 Tuition, Fees, and Charges
FERPA 01.D.06 Protection of Confidential Information
Financial Aid See Scholarships
Financial Conflict of Interest 01.G.03 Financial Conflict of Interest in Research
Financial Records 03.A.22 Reporting Financial Accounting Information to External Parties
03.G.03 Financial System Verification of Cost Center Transactions
03.G.06 Bank Account Reconciliation Procedures
Fire Safety 01.C.07 Safety Administration
01.F.05 Fire Safety Standards
First Amendment 01.D.15 Freedom of Expression
Fitness Programs 02.E.08 Employee Health Fitness and Education
Fleet Management 03.E.07 Fleet Management Plan
Flexible Spending Accounts 02.C.01 Employee Benefits Program
Flextime 02.A.20 Hours of Work
Food Safety 01.F.03 Food Safety Standard
Foreign Nationals 02.A.33 Employment of Foreign Nationals
Foreign Travel 03.A.03 Business Travel
05.C.03 Student Travel
Foster Parent Leave See Family and Medical Leave Act (FMLA)
See Parental Leave
Foundations 03.A.10 Requests for Funds from UH Foundation
03.A.25 Representation Allowance
08.A.02 Private Support Organizations and Foundations
Fraud 01.C.04 Reporting/Investigating Fraudulent Acts
02.A.29 Ethical Conduct of Employees
Freedom of Expression 01.D.15 Freedom of Expression
Freedom of Information Act See Open Records
Fringe Benefits 02.C.01 Employee Benefits Program
02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits
Fund Custodian 03.F.04 Cash Handling

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G

Index Term SAM Policy Title
General Counsel 01.D.01 Requests for Services from the Office of the General Counsel
01.D.02 Employment of Outside Legal Counsel
General Purpose Classroom 01.B.06 Facilities Reservation and Rental
Gifts See also Advancement
02.A.29 Ethical Conduct of Employees
03.A.25 Representation Allowance
03.F.10 Environmental Review for Acquisition of Real Property
GLB Act 01.D.06 Protection of Confidential Information
Governmental Relations 09.A.01 Governmental Relations Communications and Appearances
Gramm-Leach-Bliley Act (GLB Act) 01.D.06 Protection of Confidential Information
Grievance Procedure See also Discrimination
02.A.05 Employee Relations, Grievance, and Appeal

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H

Index Term SAM Policy Title
H-1B Status 02.A.33 Employment of Foreign Nationals
Harassment 01.D.07 Anti-Discrimination 
01.D.08 Sexual Misconduct 
01.G.02 Sponsored Research Agency Project Reporting Requirements on Harassment and Sexual Assault
Hazardous Duty 02.B.08 Hazardous Duty Pay
Health and Fitness 02.E.08 Employee Health Fitness and Education
Health Clinics 06.A.12 Health Care Clinics Managed and Operated by University of Houston System or Its Universities
Health Insurance 02.C.01 Employee Benefits Program
05.A.02 F and J Visa International Student Health Insurance Requirements
Health Insurance Portability and Accountability Act (HIPPA) 01.D.06 Protection of Confidential Information
Health Savings Account 02.C.01 Employee Benefits Program
Higher Education Assistance Fund (HEAF) 03.A.01 Expenditure and Use of all Funds Administered by the University Of Houston System
HIPPA 01.D.06 Protection of Confidential Information
Historically Underutilized Businesses 03.B.02 Contracting with Historically Underutilized Businesses (HUBs)
Holidays 02.E.03 Holidays
Honoraria 02.A.29 Ethical Conduct of Employees
Honorary Degrees 06.A.04 Honorary Degrees
Hotel Occupancy Tax 03.A.12 Exemption from State of Texas Taxes for University Expenditures
Hotline 01.C.04 Reporting/Investigating Fraudulent Acts
Housing Allowance 02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits
Human Subjects, Payments to 03.D.06 Taxable Fringe Benefits

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I

Index Term SAM Policy Title
Identity Theft 01.C.14 Identity Theft
Illness See Sick Leave
See Workers' Compensation
Immediate Family See Leave Pools
See Relatives
See Sick Leave
Incentive, Education 02.B.06 Authorized Categories of Non-Exempt Compensation
Income, Taxable 02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits
Indemnity 01.C.01 Risk Management
Independent Contractor 02.A.24 Employees and Independent Contractors
Information Resources
01.D.13 Electronic and Information Resources Accessibility
07.A.03 Responsibilities for Information Technology Resources
07.A.07 Use of Electronic Messaging Services by Employees
07.A.08 Data Classification and Protection
07.A.10 Information Security Program
07.A.11 Information Security Incident Reporting and Investigation
Injuries See Accidents
Institutes, Academic 06.A.07 Procedures for the Operation of Centers and Institutes
Insurance 01.C.01 Risk Management
01.C.02 Allocation of Insurance Premium and Claim Reimbursements
01.C.11 Property Loss Claims
02.C.01 Employee Benefits Program
02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits
Intellectual Property 01.D.03 Trademark Management
01.E.01 Office of Technology Transfer and Innovation
Intercollegiate Athletics 05.B.01 Principles Guiding the Operation of Intercollegiate Athletics
Internal Auditor 04.A.01 Audits by External Auditors
04.A.02 Audits and the Internal Auditing Department (IAD)
International Programs 05.A.02 F and J Visa International Student Health Insurance Requirements
05.C.03 Student Travel
06.A.11 International Collaborations
Internet Service See Communication Allowance
See Information Resources
Inventory 03.E.01 Physical Inventory of Goods for Resale, Manufacture, or Repair

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J

Index Term SAM Policy Title
Job Abandonment 02.A.40 Staff Attendance and Punctuality
Job Classification 02.B.01 Classification of Staff Jobs
Job Posting 02.A.13 Recruitment, Job Posting and Selection of Staff Employees
Jury Duty 02.D.04 Types of Employee Leave

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L

Index Term SAM Policy Title
Labor Unions 02.A.32 Labor Unions
Lactation 01.D.16 Pregnant and Parenting Student and Employee Accommodations
Lateral Transfer 02.A.14 Promotion and Transfer of Staff
Lawsuits 01.D.01 Requests for Services from the Office of the General Counsel
01.D.02 Employment of Outside Legal Counsel
Layoffs 02.A.06 Reduction in Force of Regular Staff Employees
Learning Abroad See International Programs
Leased Cars See Vehicles
Leave See also Leave Pools
02.D.01 Vacation and Sick Leave
02.D.04 Types of Employee Leave
02.D.06 Family and Medical Leave
02.D.08 Parental Leave
02.D.09 Sick Leave Donation
Leave Pools 02.D.02 Sick Leave Pool
02.D.10 Family Leave Pool
Legal Claims See also Legal Services
01.C.01 Risk Management
01.C.09 Tort Liability
01.C.11 Property Loss Claims
Legal Services 01.D.01 Requests for Services from the Office of the General Counsel
01.D.02 Employment of Outside Legal Counsel
Legislative Appropriation Requests 03.C.01 The Planning and Budgeting Process
Legislative Influence 02.A.39 Political Aid and Legislative Influence
Liability 01.C.01 Risk Management
01.C.02 Allocation of Insurance Premium and Claim Reimbursements
01.C.09 Tort Liability
License 01.D.03 Trademark Management
07.A.04 Digital Millennium Copyright Act
License Fees 03.A.16 Professional License Fees
Life Insurance 02.C.01 Employee Benefits Program
Limited English Proficiency (LEP) 01.D.14 Title VI Non-Discrimination Compliance and Limited English Proficiency Policy
Lobbying 02.A.39 Political Aid and Legislative Influence
Local Taxes 03.A.12 Exemption from State of Texas Taxes for University Expenditures
Logo 01.D.03 Trademark Management
Long Distance Telephone Charges 02.A.29 Ethical Conduct of Employees
Longevity Pay 02.C.01 Employee Benefits Program
Lost and Found 03.E.03 Disposition of Abandoned and Unclaimed Financial and Personal Property

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M

Index Term SAM Policy Title
Management Plan 01.G.03 Financial Conflict of Interest in Research
Mandatory Training 02.A.26 Employee Development and Training
Manual Checks 03.A.09 Manual Checks
Marks 01.D.03 Trademark Management
Maximum Exclusion Allowance 02.C.02 Supplemental Retirement Programs
Meal Breaks 02.A.20 Hours of Work
02.B.06 Authorized Categories of Non-Exempt Compensation
Meals, Business 03.A.02 Entertainment Expenditures
03.A.25 Representation Allowance
Meals, Travel See Travel
Media Relations 01.H.02 Media Relations
Medical Leave See Family and Medical Leave Act (FMLA)
See Sick Leave
Membership Fees See also Club Membership
03.A.16 Professional License Fees
Merit Increases 02.A.11 Staff Performance Appraisals
02.B.04 Salary Guidelines for Staff Positions
Mileage Reimbursement See Moving Expenses
See Travel
Military Leave 02.D.04 Types of Employee Leave
Minority Businesses 03.B.02 Contracting with Historically Underutilized Businesses (HUBs)
Minors on Campus 01.C.07 Safety Administration
05.C.01 Campus Program For Minors
Misconduct See also Sexual Misconduct
01.C.04
Reporting/Investigating Fraudulent Acts
02.A.04 Discipline and Dismissal of Regular Staff Employees
Mobile Applications 01.D.13 Electronic and Information Resources Accessibility
01.H.04 Mobile App Development and Implementation and/or Procurement
Mobile Telephones See Communication Allowance
Motor Vehicle Records 01.C.13 Business Use of Vehicles
05.C.03 Student Travel
Moving Expenses 02.E.02 Perquisites
03.A.13 Moving and Relocation Expenses
03.D.06 Taxable Fringe Benefits
Multiple Employment 02.A.29 Ethical Conduct of Employees
02.A.34 Types of Staff Employment

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N

Index Term SAM Policy Title
Naming Opportunity 08.A.04 Naming Opportunities
Nepotism 02.A.21 Nepotism
Network See Information Resources
New Employee 02.A.36 New Staff Orientation and Processing
02.A.37 Background Checks for Employees
New Policies 01.A.01 Creating and Maintaining System Policies
Non-Exempt Employee 02.B.02 Overtime and Compensatory Time
02.B.06 Authorized Categories of Non-Exempt Compensation
02.B.07 Fair Labor Standards Act
Non-Overnight Meals 03.D.06 Taxable Fringe Benefits
Non-Tenure Track Positions 06.A.09 Academic Personnel Policies

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O

Index Term SAM Policy Title
Off-Campus Instruction 06.A.01 Off-Campus Resident Credit Course Instruction
On-Call Time 02.B.06 Authorized Categories of Non-Exempt Compensation
On-the-Job Injuries 01.C.03 Reporting Work-Related Injuries and Illnesses
01.C.10 Return-to-Work Program for On-the-Job Injuries
Open Records 01.D.06 Protection of Confidential Information
02.A.31 Access to and Maintenance of Personnel Files
03.H.01 Records Retention
03.H.02 Open Records
Operating Budgets 03.C.01 The Planning and Budgeting Process
03.C.02 Salary and Wage Adjustments
Optional Retirement Program (ORP) See Retirement Programs
Organ Donor Leave 02.D.04 Types of Employee Leave
Orientation 02.A.36 New Staff Orientation and Processing
Outside Activities 02.A.08 Outside Activities/Interests Disclosures
02.A.29 Ethical Conduct of Employees
Outside Legal Counsel 01.D.01 Requests for Services from the Office of the General Counsel
01.D.02 Employment of Outside Legal Counsel
Overtime 02.A.20 Hours of Work
02.B.02 Overtime and Compensatory Time
02.B.07 Fair Labor Standards Act

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P

Index Term SAM Policy Title
P-Cards 03.A.04 University Credit Cards
Parent Teacher Conference 02.D.01 Vacation and Sick Leave
02.D.04 Types of Employee Leave
Parental Leave See also Family and Medical Leave Act (FMLA)
See also Leave Pools
02.D.04 Types of Employee Leave
02.D.08 Parental Leave
Parenting Employees/Students See also Discrimination
01.D.16 Pregnant and Parenting Student and Employee Accommodations
Part-Time Employees 02.A.34 Types of Staff Employment
Pay Adjustment 02.B.04 Salary Guidelines for Staff Positions
03.C.02 Salary and Wage Adjustments
Payroll See also Compensation
See also Salary
02.F.05 Payroll Deductions
02.F.07 Direct Deposit of Salaries
03.D.04 Check Distribution
08.A.05 Gifts by System Employees Through Payroll Deductions
Pedestrians 01.C.15 Pedestrian Safety
Performance Evaluations 02.A.11 Staff Performance Appraisals
06.A.09 Academic Personnel Policies
Perquisites 02.E.02 Perquisites
Personal Injury See Accidents
Personnel Records 01.D.06 Protection of Confidential Information
02.A.31 Access to and Maintenance of Personnel Files
03.H.01 Records Retention
03.H.02 Open Records
Petty Cash 03.A.07 Petty Cash Funds
03.F.04 Cash Handling
Philanthropy See Advancement
Podcasts 01.H.03 UHS-Affiliated Podcasts
Police 01.F.01 Public Safety Standards
Policies 01.A.01 Creating and Maintaining System Policies
Political Aid 02.A.39 Political Aid and Legislative Influence
Pregnant Employees/Students See also Discrimination
01.D.16 Pregnant and Parenting Student and Employee Accommodations
Privacy 01.D.06 Protection of Confidential Information
02.A.31 Access to and Maintenance of Personnel Files
Probationary Period 02.A.18 Probationary Period for Regular Staff Employees
06.A.09 Academic Personnel Policies
Procedures 01.A.01 Creating and Maintaining System Policies
Procurement See Purchasing
Professional License Fees 03.A.16 Professional License Fees
Professional Services 03.A.05 Contract Administration
Promotion 02.A.14 Promotion and Transfer of Staff
06.A.09 Academic Personnel Policies
Property, Lost and Found 03.E.03 Disposition of Abandoned and Unclaimed Financial and Personal Property
Property Damage 01.C.01 Risk Management
01.C.11 Property Loss Claims
Property Management 03.E.01 Physical Inventory of Goods for Resale, Manufacture, or Repair
03.E.02 Property Management 
03.E.03 Disposition of Abandoned and Unclaimed Financial and Personal Property
03.E.07 Fleet Management Plan
Public Information 01.D.06 Protection of Confidential Information
02.A.31 Access to and Maintenance of Personnel Files
03.H.01 Records Retention
03.H.02 Open Records
Public Safety See also Safety
01.F.01 Public Safety Standards
Punctuality 02.A.40 Staff Attendance and Punctuality
Purchasing See also Contract Administration
03.A.32 Specialized Service Facilities
03.B.01 Purchasing Guidelines

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Q

Index Term SAM Policy Title
Quasi-Endowments 03.F.02 Endowment Management

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R

Index Term SAM Policy Title
Real Property 03.F.05 Sale, Lease, Purchase or Conveyance of Real Property
03.F.08 Real Estate Transactions
03.F.10 Environmental Review for Acquisition of Real Property
Reclassification 02.B.01 Classification of Staff Jobs
Reconciliation See also Financial Records
03.G.06 Bank Account Reconciliation Procedures
Records See Financial Records
See Motor Vehicle Records
See Open Records
See Personnel Records
Red Cross Leave 02.D.04 Types of Employee Leave
Reduction in Force 02.A.06 Reduction in Force of Regular Staff Employees
Refunds, Student 06.B.01 Students Called to Active Duty
Regular Employment 02.A.34 Types of Staff Employment
Reimbursements See Entertainment Expenditures
See Moving Expenses
See Taxable Fringe Benefits
See Travel
Relatives See also Leave Pools
See also Sick Leave
02.A.21 Nepotism
02.A.29 Ethical Conduct of Employees
Religious Accommodations 01.D.07 Anti-Discrimination 
Relocation Expenses 02.E.02 Perquisites
03.A.13 Moving and Relocation Expenses
03.D.06 Taxable Fringe Benefits
Rental See also Vehicles
01.B.06 Facilities Reservation and Rental
Reorganization 02.A.06 Reduction in Force of Regular Staff Employees
Repair and Renovation 01.B.07 Facilities Acquisition, Construction, or Renovation
01.B.08 Project Management Fees
01.B.09 Capital Facilities Life Cycle Renewal
03.C.03 Repair and Construction Funds
Reporting Financial Accounting 03.A.22 Reporting Financial Accounting Information to External Parties
Representation Allowance 03.A.25 Representation Allowance
Reprimand 02.A.04 Discipline and Dismissal of Regular Staff Employees 
Resale Items 03.E.01 Physical Inventory of Goods for Resale, Manufacture, or Repair
Research 01.D.17 Export Controls
01.G.01 Sponsored Research Activities
01.G.02 Sponsored Research Agency Project Reporting Requirements on Harassment and Sexual Assault
01.G.03 Financial Conflict of Interest in Research
07.A.08 Data Classification and Protection
Reservations 01.B.06 Facilities Reservation and Rental
Reservists 02.D.04 Types of Employee Leave
06.B.01 Students Called to Active Duty
Resignation See Termination
Restitution 03.A.23 Court Ordered Restitution
Retaliation 01.C.04 Reporting/Investigating Fraudulent Acts
01.D.07 Anti-Discrimination 
01.D.08 Sexual Misconduct 
Retention 03.H.01 Records Retention
Retirement Programs 02.C.01 Employee Benefits Program
02.C.02 Supplemental Retirement Programs
02.C.05 Mandatory Retirement Programs
Return to Work 01.C.10 Return-to-Work Program for On-the-Job Injuries
Risk Management 01.C.01 Risk Management
01.C.07 Safety Administration
01.C.09 Tort Liability
03.F.10 Environmental Review for Acquisition of Real Property
Roth Contributions 02.C.02 Supplemental Retirement Programs
Royalties 01.D.03 Trademark Management
03.D.06 Taxable Fringe Benefits

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S

Index Term SAM Policy Title
Safety See also Security
01.C.07 Safety Administration
01.C.15 Pedestrian Safety
01.F.01 Public Safety Standards
01.F.03 Food Safety Standard
01.F.05 Fire Safety Standards
Salary See also Compensation
See also Payroll
02.B.04 Salary Guidelines for Staff Positions
02.F.07 Direct Deposit of Salaries
03.C.01 The Planning and Budgeting Process
03.C.02 Salary and Wage Adjustments
Salary Supplements 02.A.08 Outside Activities/Interests Disclosures
02.A.29 Ethical Conduct of Employees
Sales Tax 03.A.12 Exemption from State of Texas Taxes for University Expenditures
SAMs 01.A.01 Creating and Maintaining System Policies
Scanning 03.H.01 Records Retention
Scholarships 03.D.06 Taxable Fringe Benefits
03.F.03 Distribution of Income from Selected Endowments
06.B.02 Administration of Scholarships and Financial Aid
Seal 01.D.03 Trademark Management
Search Committees 02.A.35 Search Committees for Executive and Staff Positions
Section 504 See also Accessibility
01.D.09 Student Academic Accommodations (Interim)
02.E.09 Reasonable Workplace Accommodations for Employees with Disabilities
Security 07.A.10 Information Security Program
07.A.11 Information Security Incident Reporting and Investigation
Separation See Termination
Settlement 01.C.09 Tort Liability
01.C.11 Property Loss Claims
Service Animals 01.C.12 Animals on University Campuses
01.D.12 Service Animals
Service Animal Training Leave 02.D.04 Types of Employee Leave
Service Contracts See Contract Administration
Sexual Abuse Training 05.C.01 Campus Programs for Minors
Sexual Misconduct 01.D.08 Sexual Misconduct
01.G.02 Sponsored Research Agency Project Reporting Requirements on Harassment and Sexual Assault
Sexual Relationship, Consensual 01.D.10 Consensual Relationship Policy
Shift Differential 02.B.10 Shift Differential 
Sick Leave 02.D.01 Vacation and Sick Leave
02.D.02 Sick Leave Pool
02.D.04 Types of Employee Leave
02.D.06 Family and Medical Leave
02.D.09 Sick Leave Donation
Signature Authority 01.B.05 Signature Authority for Construction Contracts
Significant Financial Interests 01.G.03 Financial Conflict of Interest in Research
Slip and Fall See Accidents
Social Media 01.H.01 Social Media Policy
Special Event 01.B.06 Facilities Reservation and Rental
Speech, Protected 01.D.15 Freedom of Expression
Sponsored Research See Research
Spousal Travel 02.E.02 Perquisites
03.A.21 Employee's Family Travel Expenses
03.D.06 Taxable Fringe Benefits
Staff Appointments 02.A.34 Types of Staff Employment
02.A.35 Search Committees for Executive and Staff Positions
Staff Awards 02.E.07 Staff Service Awards
Staff Grievance See also Discrimination
02.A.05 Employee Relations, Grievance, and Appeal
Staff Performance Appraisals 02.A.11 Staff Performance Appraisals
State Appropriated Funds 03.A.01 Expenditure and Use of all Funds Administered by the University of Houston System
03.F.09 Payment of Benefit Costs from State-Appropriated Funds
State Auditor 04.A.01 Audits by External Auditors
Student Academic Accommodations 01.D.09 Student Academic Accommodations (Interim)
01.D.16 Pregnant and Parenting Student and Employee Accommodations
Student Employment 02.A.34 Types of Staff Employment
Student Indebtedness 03.A.24 Extension of Credit by Universities
Student Information, Access to 01.D.06 Protection of Confidential Information
Student Refunds 06.B.01 Students Called to Active Duty
Student Reservists 06.B.01 Students Called to Active Duty
Student Travel 05.C.03 Student Travel
Study Abroad See International Programs
Support Organizations 08.A.02 Private Support Organizations and Foundations
Suspension 02.A.04 Discipline and Dismissal of Regular Staff Employees
Symbols 01.D.03 Trademark Management

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T

Index Term SAM Policy Title
Tardiness 02.A.20 Hours of Work
02.A.40 Staff Attendance and Punctuality
Tax Deferred See Retirement Programs
Tax Exemptions 03.A.12 Exemption from State of Texas Taxes for University Expenditures
Tax Sheltered Annuity (TSA) 02.C.02 Supplemental Retirement Programs
Taxable Fringe Benefits 02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits
Teacher Retirement System (TRS) See Retirement Programs
Telephones 02.A.29 Ethical Conduct of Employees
02.E.02 Perquisites
03.A.19 Monthly Cell Phone Allowance
03.D.06 Tangible Fringe Benefits
Temporary Buildings 01.B.03 Temporary Buildings
Temporary Employees 02.A.34 Types of Staff Employment
Temporary Structures 01.B.03 Temporary Buildings
Tenure 06.A.09 Academic Personnel Policies
Tenure-Track Positions 06.A.09 Academic Personnel Policies
Term Employment 02.A.34 Types of Staff Employment
Termination 02.A.04 Discipline and Dismissal of Regular Staff Employees
02.A.25 Termination Clearance Guidelines
06.A.09 Academic Personnel Policies
Testimony 01.D.08 Sexual Misconduct
02.D.07 Expert Witness Services
09.A.01 Governmental Relations Communications and Appearances
Theft 01.C.04 Reporting/Investigating Fraudulent Acts
01.C.14 Identity Theft
02.A.29 Ethical Conduct of Employees
Time and Effort Reporting 02.F.03 Employee Time Reporting
Timesheets 02.A.20 Hours of Work
02.F.03 Employee Time Reporting
Title IX 01.D.08 Sexual Misconduct
01.D.18 Diversity, Equity, and Inclusion Initiatives
Tort Claims 01.C.01 Risk Management
01.C.09 Tort Liability
Trademarks 01.D.03 Trademark Management
Training 02.A.26 Employee Development and Training
02.A.41 Employee Training Program
Transfer 02.A.14 Promotion and Transfer of Staff
Travel 01.C.05 Executive Travel
03.A.03 Business Travel
03.A.21 Employee's Family Travel Expenses
05.C.03 Student Travel
Travel Advance 03.D.06 Taxable Fringe Benefits
Travel Cards 03.A.04 University Credit Cards
Travel Time 02.B.06 Authorized Categories of Non-Exempt Compensation
TRS See Retirement Programs
Tuition 03.A.29 Tuition, Fees and Charges
Tuition Refund 06.B.01 Students Called to Active Duty
Tuition Reimbursement 02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits

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U

Index Term SAM Policy Title
UH Foundation See Foundations
Unclaimed Personal Property 03.E.03 Disposition of Abandoned and Unclaimed Financial and Personal Property
Unions 02.A.32 Labor Unions
University Funds 03.A.01 Expenditure and Use of all Funds Administered by the University of Houston System
University Property See also Property Management
02.A.25 Termination Clearance Guidelines
02.A.29 Ethical Conduct of Employees
Unmanned Aircraft Systems (UAS) 01.F.02 Unmanned Aircraft Systems (UAS)
Unpaid Leave 02.D.04 Types of Employee Leave
02.D.06 Family and Medical Leave
02.D.08 Parental Leave
Unused Leave 02.A.25 Termination Clearance Guidelines
02.D.01 Vacation and Sick Leave
02.D.02 Sick Leave Pool
02.D.09 Sick Leave Donation
02.D.10 Family Leave Pool
User ID 07.A.10 Information Security Program

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V

Index Term SAM Policy Title
Vacation 02.D.01 Vacation and Sick Leave
02.D.04 Types of Employee Leave
Vehicles 01.C.02 Allocation of Insurance Premium and Claim Reimbursements
01.C.13 Business Use of Vehicles
01.C.15 Pedestrian Safety
02.E.02 Perquisites
03.D.06 Taxable Fringe Benefits
03.E.07 Fleet Management Plan
05.C.03 Student Travel
Verification Reports 03.G.03 Financial System Verification of Cost Center Transactions
Veterans 01.D.04 Affirmative Action Policy
01.D.07 Anti-Discrimination 
02.A.13 Recruitment, Job Posting and Selection of Staff Employees
02.D.04 Types of Employee Leave
Voluntary Firefighter Leave 02.D.04 Types of Employee Leave
Voting Leave 02.D.04 Types of Employee Leave
Vouchers 03.B.01 Purchasing Guidelines

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W

Index Term SAM Policy Title
Wages See Compensation
Websites 01.D.13 Electronic and Information Resources Accessibility
07.A.10 Information Security Program
Wellness 02.E.08 Employee Health Fitness and Education
Wireless Network See Information Resources
Witness

See Expert Witness
See Testimony

Witness Leave 02.D.04 Types of Employee Leave
Women-Owned Businesses 03.B.02 Contracting with Historically Underutilized Businesses (HUBs)
Work Hours 02.A.20 Hours of Work
02.A.40 Staff Attendance and Punctuality
Workers' Compensation 01.C.03 Reporting Work-Related Injuries and Illnesses
01.C.10 Return-to-Work Program for On-the-Job Injuries
Workplace Accommodation 01.D.16 Pregnant and Parenting Student and Employee Accommodations
02.E.09 Reasonable Workplace Accommodations for Employees with Disabilities

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Y

Index Term SAM Policy Title
Year End Closeout 03.G.01 Year End Closeout Procedures for Deficit Balances